What you start with
Work orders or breakdowns as an export from your maintenance system, or a short form by email. Supplier invoices from the purchasing check.
P8 · Maintenance
What every breakdown really costs
A cost meter per breakdown, an escalation rule (“external after four hours”) and rush purchases turned into minimum stock.
- Early access
- Price:
- from €650 per month
- For:
- COO or head of maintenance
- On top of your own ERP
- Every leak in euros a year
- Email and exports first
- A person approves
The problem
Why it leaks here
A breakdown you keep fixing yourself often costs more than calling in a specialist. And parts you keep buying in a rush should have been on the shelf. With a counter running per breakdown, you see when it is time to escalate, and what rush buying costs you per year.
What it costs
10 grams too much on a million packs, at €15 per kilo, is €150,000 a year.
Overfill per pack, yield below the norm, fixed staffing at lower volume, a breakdown that takes too long.
What we check
4 checks, on every line
- Breakdown over four hours with only in-house mechanics, with the cost so far
- More breakdown work than planned maintenance
- Machine with breakdowns but no maintenance plan
- Parts bought in a rush more than once
What an alert looks like
The amount, the evidence, the action
MaintenanceRule TD-01
Breakdown on packing machine 2 keeps running
- Duration
- 6 hours, 3 in-house mechanics
- Downtime + hours so far
- €3,300
- External specialist
- about €1,000
€2,300more than external
Escalation proposal to the head of maintenance.
To: Maintenance
Example alert · made-up company
Compared with what exists
Maintenance software plans work orders. We count what a breakdown costs and say when external help is cheaper.
How it connects
No partner contract and no integration project. Email and exports first, the API with your own key later. Exact Online, AFAS, Business Central, Odoo, SAP Business One, Ridder iQ, Isah and King.
From the rulebook
The rules. With the calculation attached
Every rule has a threshold, a calculation and an action. So you see exactly when something becomes an alert, and what it is worth.
Wanneer schakel je bij een storing externe hulp in?
TD-01What we check
Een storing duurt langer dan vier uur (instelbaar) met alleen eigen monteurs. De teller loopt mee: stilstand plus monteursuren.
Calculation
uren stilstand × gemiste marge per uur + monteursuren × uurkosten, afgezet tegen een externe oplossing
Example
Zes uur stilstand à €400, plus drie monteurs zes uur lang à €50: €3.300. Een externe specialist na twee uur had rond de €1.000 gekost.
What is preparedEen escalatievoorstel met het bedrag, naar het hoofd technische dienst.
Wanneer zet je een spoedartikel op voorraad?
IN-07What we check
Hetzelfde artikel is minstens twee keer per jaar met spoed gekocht, of tegen meer dan drie keer de normale prijs.
Calculation
vermeden spoedtoeslag per jaar − kosten van de voorraad
Example
Een onderdeel van €4 wordt met spoed besteld voor €55, vier keer per jaar. Dat is €204 aan toeslag, voor iets wat met tien stuks op de plank €40 had gekost.
What is preparedEen voorstel voor een minimumvoorraad, met aantal.
What it costs
Early access
We set up this check with a limited number of companies, on their own data and at this price.
Maintenance
Early accessfrom €650 per month
- Breakdown over four hours with only in-house mechanics, with the cost so far
- More breakdown work than planned maintenance
- Machine with breakdowns but no maintenance plan
- Parts bought in a rush more than once
Available now
Margin BackStart with purchasing in the meantime
Margin Back: every supplier invoice checked for a full year, with the three-times guarantee.
FAQ
Frequently asked questions
About the Leak Check, your invoices, your ERP and what it costs.
Does this replace our maintenance system?
No. Your maintenance system plans and registers. We count the costs and say when to escalate.
Do we need to connect anything to our ERP?
No. An export from your accounting or the PDFs from the purchasing mailbox is enough, from Exact Online, AFAS, Business Central, Odoo, SAP Business One, Ridder iQ, Isah, King or any other package. For the ongoing check you forward invoices, or create an API key yourself.
Is this AI? Who decides?
AI only reads what needs reading, such as a PDF invoice. Plain code does the comparing and the maths, following our public rulebook, so every amount is right to the cent. Anything uncertain goes to a person, and nothing goes to a supplier without approval from someone on your team.
More questions?
Call or email. You get an answer from the people who build the checks, not from a sales team.
Other checks
Every place where margin leaks
- PurchasingEvery invoice checked before payment
- OrdersEvery order checked before you accept
- Cost priceA cost price that moves with your purchasing
- ReturnablesCrates and deposits per customer, reconciled
- Month-endAn explanation for every variance
- StaffingThe crew that fits the volume
- YieldOverfill and yield in euros
Set it up with the first companies
We set up this check with a limited number of companies, on their own data and at this price.