What you start with
Your orders as they arrive today (email, PDF, photo) and the order history as an export. For margin after logistics: item specifications and freight rates, imported once from a spreadsheet.
P2 · Orders
Every order checked before you accept
Checks every incoming order before you accept it: unusual quantities, what you can and cannot make, and the margin after logistics.
- Early access
- Price:
- from €1,250 per month
- For:
- COO or commercial director
- On top of your own ERP
- Every leak in euros a year
- Email and exports first
- A person approves
The problem
Why it leaks here
An order that differs from what the customer always orders only stands out once it has been made. A different quantity, a different item, or a small order that costs more in freight than it earns. It does not go wrong in the factory. It goes wrong on arrival, when nobody puts the order next to the previous one.
What it costs
One wrong order costs a production day. One customer ordering too small costs freight every week.
A different quantity than always, a different item than usual, or a small order that costs more in freight than it earns.
What we check
5 checks, on every line
- Quantity or item differs from what this customer normally orders
- Unreadable or incomplete orders, and mixed-up units
- Breakdown into raw materials, packaging, crates, pallets and hours
- Freight above 15% of order value, or half-empty pallet places
- Price below cost including logistics
What an alert looks like
The amount, the evidence, the action
OrdersRule OR-08
Freight eats this order
- Order value
- €140
- Freight (1 pallet place)
- €165
- Pallet fill
- 18 of 48 boxes
−€25margin after logistics
Proposal ready: ship with Thursday’s run, or propose a minimum order.
To: Sales office
Example alert · made-up company
Compared with what exists
Order automation such as Esker and Conexiom extracts orders from email and PDF, mostly for SAP and Oracle. We do that for the mid-market on Exact, AFAS and Ridder, and check what they do not: feasibility, pallet fill and margin after logistics.
How it connects
No partner contract and no integration project. Email and exports first, the API with your own key later. Exact Online, AFAS, Business Central, Odoo, SAP Business One, Ridder iQ, Isah and King.
From the rulebook
The rules. With the calculation attached
Every rule has a threshold, a calculation and an action. So you see exactly when something becomes an alert, and what it is worth.
Hoe vang je een order met een afwijkende hoeveelheid?
OR-01What we check
De hoeveelheid is meer dan twee keer of minder dan de helft van het gemiddelde van de laatste tien orders van deze klant voor dit artikel. Ook een artikel dat de klant nooit bestelt, valt op.
Calculation
(afwijkende − normale hoeveelheid) × kostprijs, als risico
Example
Een klant bestelt elke week rond de 150 kilo. Deze week staat er 1.500 op de order. Eén mail ter bevestiging kost een minuut; voor niets produceren kost een dag.
What is preparedDe order vasthouden en de klant om bevestiging vragen.
Wanneer eet vracht de marge van een order op?
OR-08What we check
De logistieke kosten van de order zijn meer dan 15% van de orderwaarde, of hoger dan de orderwaarde zelf.
Calculation
(logistieke kosten − normaal aandeel) × orderwaarde, per klant per jaar opgeteld
Example
Een order van €140 aan product, met €165 vracht voor één palletplaats. De marge na logistiek is −€25, nog vóór grondstof en uren.
What is preparedAlternatieven: meesturen met een andere rit, een minimale afname, een toeslag of een andere leverdag.
Wanneer is een palletplaats of rit niet rendabel?
OR-09What we check
De bezetting van de palletplaats of vrachtwagen is lager dan 60%.
Calculation
lege ruimte × prijs per palletplaats of rit
Example
Op een pallet passen 48 dozen, er gaan er 18 op. Je betaalt de hele palletplaats voor nog geen 40% bezetting.
What is preparedEen voorstel om te bundelen of het volume aan te passen.
Hoe voorkom je dat je onder de kostprijs verkoopt?
OR-11What we check
De orderprijs is lager dan de kostprijs inclusief logistiek en faalkosten.
Calculation
(kostprijs − prijs) × volume per jaar
Example
Verkocht voor €6,40 per kilo, kostprijs na logistiek en faalkosten €6,75. Bij 30.000 kilo per jaar is dat €10.500 verlies.
What is preparedEen signaal aan verkoop vóór de bevestiging.
What it costs
Early access
We set up this check with a limited number of companies, on their own data and at this price.
Orders
Early accessfrom €1,250 per month
Setup: €2,500: importing specifications and rates
- Quantity or item differs from what this customer normally orders
- Unreadable or incomplete orders, and mixed-up units
- Breakdown into raw materials, packaging, crates, pallets and hours
- Freight above 15% of order value, or half-empty pallet places
Available now
Margin BackStart with purchasing in the meantime
Margin Back: every supplier invoice checked for a full year, with the three-times guarantee.
FAQ
Frequently asked questions
About the Leak Check, your invoices, your ERP and what it costs.
Do you enter orders into our ERP?
Only after the sales office approves the order card. Then the order goes in through your package’s import function or API. Nothing happens without approval.
What if we have no item specifications?
Then we start with checking deviations from the order history. We capture the specifications together during setup; after that, margin after logistics works too.
Do we need to connect anything to our ERP?
No. An export from your accounting or the PDFs from the purchasing mailbox is enough, from Exact Online, AFAS, Business Central, Odoo, SAP Business One, Ridder iQ, Isah, King or any other package. For the ongoing check you forward invoices, or create an API key yourself.
Is this AI? Who decides?
AI only reads what needs reading, such as a PDF invoice. Plain code does the comparing and the maths, following our public rulebook, so every amount is right to the cent. Anything uncertain goes to a person, and nothing goes to a supplier without approval from someone on your team.
More questions?
Call or email. You get an answer from the people who build the checks, not from a sales team.
Other checks
Every place where margin leaks
- PurchasingEvery invoice checked before payment
- Cost priceA cost price that moves with your purchasing
- ReturnablesCrates and deposits per customer, reconciled
- Month-endAn explanation for every variance
- StaffingThe crew that fits the volume
- YieldOverfill and yield in euros
- MaintenanceWhat every breakdown really costs
Set it up with the first companies
We set up this check with a limited number of companies, on their own data and at this price.