P5 · Month-end

An explanation for every variance

Puts budget against actuals per budget holder, asks for an explanation automatically and writes the management report itself.

See the rules
Early access
Price:
from €950 per month
For:
CFO or controller
The problem

Why it leaks here

A budget must be explainable. You used to see an overrun at the end of the year. With monthly numbers and drill-down to the entry, you see it in the month itself, and the question lands where it belongs: with the budget holder.

What it costs

At a 3% net margin, every percent of leakage costs a third of the profit.

Raw material, energy and hours go up, the cost price stays put. You only see an overrun at the end of the year.

What we check

4 checks, on every line

  • Variance per budget holder and cost type, above 10% and above €5,000
  • No explanation within five working days: escalated in the report
  • Three months in a row over budget
  • Revenue falling behind while costs stay flat
What an alert looks like

The amount, the evidence, the action

Month-endRule FI-01

Maintenance over budget

Spent this month
€24,000
Budgeted
€15,000
Entries
11, of which 3 rush orders
€9,000variance this month

Explanation requested from the budget holder, with the 11 entries attached.

To: Controller

Example alert · made-up company

What you start with

General ledger and budget as an export. Later through your accounting package’s API, with a key you manage yourselves.

Compared with what exists

Reporting software shows the numbers. We also ask for the explanation, from the right person, with the entries attached, and put the answer in the report.

How it connects

No partner contract and no integration project. Email and exports first, the API with your own key later. Exact Online, AFAS, Business Central, Odoo, SAP Business One, Ridder iQ, Isah and King.

Connecting per package
From the rulebook

The rules. With the calculation attached

Every rule has a threshold, a calculation and an action. So you see exactly when something becomes an alert, and what it is worth.

Hoe krijg je elke maand een verklaring bij afwijkingen van de begroting?

FI-01

What we check

Werkelijk tegenover begroot, per budgethouder en kostensoort per maand. Vanaf 10% én €5.000 afwijking.

Calculation

de afwijking, en wat het wordt als het zo doorloopt tot het eind van het jaar

Example

€24.000 uitgegeven, €15.000 begroot. De budgethouder krijgt een mail met de elf boekingen erbij: wat is de verklaring?

What is preparedVerklaring opvragen bij de budgethouder. Geen antwoord binnen vijf werkdagen: in het maandstuk.

What it costs

Early access

We set up this check with a limited number of companies, on their own data and at this price.

Month-end

Early access

from €950 per month

Setup: €1,500

  • Variance per budget holder and cost type, above 10% and above €5,000
  • No explanation within five working days: escalated in the report
  • Three months in a row over budget
  • Revenue falling behind while costs stay flat
Available now

Start with purchasing in the meantime

Margin Back: every supplier invoice checked for a full year, with the three-times guarantee.

Margin Back
FAQ

Frequently asked questions

About the Leak Check, your invoices, your ERP and what it costs.

Does this replace Power BI or our reports?

No. Dashboards show what happened. We handle the explanation: who needs to explain why, and what the answer is.

Do we need to connect anything to our ERP?

No. An export from your accounting or the PDFs from the purchasing mailbox is enough, from Exact Online, AFAS, Business Central, Odoo, SAP Business One, Ridder iQ, Isah, King or any other package. For the ongoing check you forward invoices, or create an API key yourself.

Is this AI? Who decides?

AI only reads what needs reading, such as a PDF invoice. Plain code does the comparing and the maths, following our public rulebook, so every amount is right to the cent. Anything uncertain goes to a person, and nothing goes to a supplier without approval from someone on your team.

More questions?

Call or email. You get an answer from the people who build the checks, not from a sales team.

Other checks

Every place where margin leaks

Set it up with the first companies

We set up this check with a limited number of companies, on their own data and at this price.

Start with purchasing