What you start with
Delivery notes and sales invoices as an export, the pool provider’s statements, and return slips. Forwarding a photo of a paper return slip is enough.
P4 · Returnables
Crates and deposits per customer, reconciled
Tracks the crate and pallet balance per customer, reconciles with the pool provider, puts deposits on the invoice and warns planning before new crates are rented.
- Early access
- Price:
- from €650 per month
- For:
- COO or logistics manager
- On top of your own ERP
- Every leak in euros a year
- Email and exports first
- A person approves
The problem
Why it leaks here
Crates and pallets go out with the customer and do not always come back. Meanwhile planning simply rents or buys new ones. Without a balance per customer you pay for crates you no longer have, and only notice on the rental company’s bill. One balance per customer and one line on the invoice fixes it.
What it costs
5,000 extra crates in circulation at €0.25 rent a month is €15,000 a year. Plus the deposit that never makes it onto the invoice.
Crates stay at customers, planning rents new ones, and the deposit is not on the invoice.
What we check
4 checks, on every line
- Crate and pallet balance per customer, and what has been open for over 30 days
- Renting new crates while hundreds sit at customers
- Pool provider invoice higher than your own count
- Sales invoices without a deposit line
What an alert looks like
The amount, the evidence, the action
ReturnablesRule LO-02
New crates, while they still sit at customers
- Order at pool provider
- 200 crates
- Open at customers > 30 days
- 340 crates
- At
- 6 customers, €4 deposit per crate
€1,360deposit open, 340 crates
Reminder with balance per customer is ready. Hold the order?
To: Planning
Example alert · made-up company
Compared with what exists
Returnables software registers the balance. We reconcile and recover: a reminder to the customer, the deposit on the invoice, and a signal to planning before the next order.
How it connects
No partner contract and no integration project. Email and exports first, the API with your own key later. Exact Online, AFAS, Business Central, Odoo, SAP Business One, Ridder iQ, Isah and King.
Do the maths
What does it cost you?
Enter your own numbers. Want the result by email? Leave your name and email address.
Calculator: what do crates that never return cost?
CalculatorEnter how many crates or pallets have been at customers for over 30 days, and what one crate costs you per month in rent.
per year in crates you pay for but do not have
€7,680
(crates out × rent × 12) + (crates that never return × deposit × 12). Use your own rates; they differ per pool provider.
From the rulebook
The rules. With the calculation attached
Every rule has a threshold, a calculation and an action. So you see exactly when something becomes an alert, and what it is worth.
Hoe hou je het kratten- en palletsaldo per klant bij?
LO-01What we check
Het saldo per klant (uit min retour) ligt boven een drempel, of staat langer dan 30 dagen open.
Calculation
openstaand saldo × huur per periode, of × statiegeld
Example
5.000 kratten die bij klanten staan en niet terugkomen, à €0,25 huur per krat per maand: €15.000 per jaar, voor kratten die je niet hebt.
What is preparedEen herinnering aan de klant met het saldo, of het saldo verrekenen.
Waarom bestel je nieuwe kratten terwijl ze nog bij klanten staan?
LO-02What we check
Er gaat een bestelling naar de verhuurder terwijl het openstaande saldo bij klanten boven de drempel ligt.
Calculation
de nieuwe bestelling × de huur per periode
Example
De planning wil 200 kratten huren. Er staan er 340 langer dan 30 dagen bij zes klanten.
What is preparedSignaal vóór de bestelling: eerst terughalen.
Hoe zorg je dat statiegeld altijd op de factuur staat?
LO-04What we check
Een verkoopfactuur voor een levering met kratten of pallets heeft geen statiegeldregel.
Calculation
aantal × statiegeld
Example
Een levering met 2 pallets en 40 kratten, en een factuur zonder emballageregel. Dat statiegeld betaal je zelf.
What is preparedDe statiegeldregel toevoegen vóór de factuur de deur uit gaat.
What it costs
Early access
We set up this check with a limited number of companies, on their own data and at this price.
Returnables
Early accessfrom €650 per month
- Crate and pallet balance per customer, and what has been open for over 30 days
- Renting new crates while hundreds sit at customers
- Pool provider invoice higher than your own count
- Sales invoices without a deposit line
Available now
Margin BackStart with purchasing in the meantime
Margin Back: every supplier invoice checked for a full year, with the three-times guarantee.
FAQ
Frequently asked questions
About the Leak Check, your invoices, your ERP and what it costs.
Our return slips are on paper.
That is true almost everywhere. Forwarding a photo to the address we give you is enough; AI reads the slip, code counts the balance.
Do we need to connect anything to our ERP?
No. An export from your accounting or the PDFs from the purchasing mailbox is enough, from Exact Online, AFAS, Business Central, Odoo, SAP Business One, Ridder iQ, Isah, King or any other package. For the ongoing check you forward invoices, or create an API key yourself.
Is this AI? Who decides?
AI only reads what needs reading, such as a PDF invoice. Plain code does the comparing and the maths, following our public rulebook, so every amount is right to the cent. Anything uncertain goes to a person, and nothing goes to a supplier without approval from someone on your team.
More questions?
Call or email. You get an answer from the people who build the checks, not from a sales team.
Other checks
Every place where margin leaks
Set it up with the first companies
We set up this check with a limited number of companies, on their own data and at this price.